We build AI systems that handle patient recall, no-show recovery, referral pipeline management, provider reporting, and front-desk communications — so your clinical team stays focused on care.
Free scoping call — no commitment, no invoice until you approve a written spec.
Six operational gaps that cost your practice revenue, capacity, and patient retention — every single week.
Industry average is 18-23% no-show rate. Most practices still chase appointments manually. Every missed slot is lost revenue.
Recare and recall sequences depend on whoever remembered to run the report this week. Patients slip through. Chairs go empty.
Multiple providers, multiple schedules, one person assembling numbers by hand every week. Data is always a few days old.
Inbound call volume, appointment confirmations, insurance follow-up — all manual. Your front desk is a bottleneck.
Referrals sent out with no tracking system. Nobody knows which ones converted, which ones fell through.
Claims sitting in denial with no automated follow-up workflow. Revenue leaking through gaps nobody has time to chase.
A fully managed system, built to your workflow, live in 30 days. No internal IT required.
Automated patient recall and recare sequences that run on schedule without staff intervention — no patient falls through, no chair sits empty.
No-show recovery workflows — automated outreach the moment an appointment is missed, before that slot is lost permanently.
Weekly provider performance summaries pulled automatically from your practice management system — accurate, on time, every week.
Referral tracking and follow-up so every sent referral is monitored through conversion — no referral disappears into a black hole again.
The system pays for itself by replacing manual operational overhead — and keeps paying every year after.
| Item | Detail | Annual Cost |
|---|---|---|
| Vanguard Creative System | Standard + Operator tier — fully managed, live in 30 days | $42,500 yr 1 |
| What It Replaces | Front desk coordinator + patient coordinator (salaries, burden, benefits) | $85–115K + burden |
| Net Year-One Savings | After full system cost — conservative estimate | $43–73K |
| Ongoing Annual Cost | Year 2+ managed operations | $30K /yr |
We were losing 20% of our appointments to no-shows and spending an hour a day chasing them. Now the system handles recall, confirmation, and recovery automatically. Chair utilization went up. The front desk actually has time to focus on patients who are in the office.
Practice Owner, Multi-Provider Medical Group, Texas
We map your operation, identify the highest-impact workflows, and deliver a written spec with exact costs and projected outputs — before you commit a dollar.