We build AI systems that handle intake follow-up, case status updates, deadline tracking, and partner reporting — so your attorneys stay focused on the law.
Free scoping call — no commitment, no invoice until you approve a written spec.
Six operational gaps that cost your firm time, money, and clients — every single week.
New leads go into your system and nobody follows up in time. The firm that responds first wins.
Clients call asking for updates your staff has to manually pull. Every time.
Weekly numbers assembled by hand from multiple sources. Hours wasted. Data always a few days old.
Statutes, hearings, document requests tracked in spreadsheets. One missed deadline is a malpractice exposure.
No visibility into case velocity or which attorneys are at capacity. Decisions made on gut feel.
Intake-to-pipeline handoffs done manually. Stuff falls through between staff members.
A fully managed system, built to your workflow, live in 30 days. No internal IT required.
Automated intake follow-up sequences that respond immediately and nurture until consultation — no lead slips through again.
Case status communications sent on schedule without staff manually writing each one. Clients stay informed. Calls drop.
Weekly partner performance summaries pulled automatically from your case management system — accurate, on time, every week.
Deadline and document request monitoring with automatic escalation before anything lapses. Malpractice exposure eliminated.
The system pays for itself by replacing manual operational overhead — and keeps paying every year after.
| Item | Detail | Annual Cost |
|---|---|---|
| Vanguard Creative System | Standard + Operator tier — fully managed, live in 30 days | $42,500 yr 1 |
| What It Replaces | Case manager + client coordinator (salaries, burden, benefits) | $95–130K + burden |
| Net Year-One Savings | After full system cost — conservative estimate | $53–88K |
| Ongoing Annual Cost | Year 2+ managed operations | $30K /yr |
We had two staff members whose entire job was intake follow-up and case status updates. Within 60 days they moved to actual case support. The system handles the volume they were handling — without the mistakes.
Managing Partner, Personal Injury Firm, Gulf Coast
We map your operation, identify the highest-impact workflows, and deliver a written spec with exact costs and projected outputs — before you commit a dollar.